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Management of Resources

Focus: Health and Safety – Prevention of Injury and Ill Health

Top management ensures adequate and effective management of our resources: human resources (labor, training, competence, communication/ participation/consultation), specialized skills, organizational infrastructure, technology, documentation, and financial resources.

Responsibility for health and safety risks ultimately rests with top management; regardless of whether you are a big or small company, you are legally required to ensure your workplace is a safe and healthy place to work.

Senior management ensures not only the design and implementation of its policies and risk strategies but also the internal controls tied to the risks and the assignment of resources to establish, implement, maintain, and improve its OH&S management system.

Resources include human resources, specialized skills, organizational infrastructure, technology, and financial resources. All those with management responsibility shall demonstrate their commitment to the continual improvement of OHS&S performance, as well as workers; however, senior management is responsible for the risk controls, not line management. The people responsible for controls also need to be defined.

The implementation and continual improvement of the system are supported through communication, participation, and consultation through team meetings with employees, contractors, and stakeholders.

The company provides education and training and equips employees with proper equipment to avoid unsafe situations and the ability to respond to emergencies and incidents.

When work is to be done that could endanger a worker, the employer ensures that the worker is competent or is working under the supervision of someone who is competent. So what is competent? Competency as described by OHSAS 18001 includes appropriate education, training, or experience to perform the work.

Managers need to be competent to understand how changes in the organization's processes, systems, activities, or objectives can impact its risks so that appropriate controls can be put in place and monitored for their effectiveness.

Many organizations have health and safety committees composed of management and workers who act as an advisory body and who are mutually committed to improving health and safety conditions in the workplace. They identify workplace risks and develop recommendations for the employer to address. Regular meetings and inspections take place and written recommendations are given to the employer.

Individual responsibilities include the responsibility of health and safety activities under their control. Participation by employees supports the commitment and control of risks. Therefore health and safety becomes everyone's business, from risk identification to partnering for prevention through the company's processes and procedures to management of nonconforming activities, accident/incident investigation, and reassessments. Involvement of people from all levels is essential and the need to be innovative in health and safety matters.

Documentation of the company's policies, objectives, and management system is outlined and controlled in a manual. The manual includes: the scope of the management system, an outline of the interaction of its processes, and references to applicable procedures, work instructions, data-bases where information can be located. The control of documents and records provides support and due diligence for the organization on its occupational health and safety.

Training is provided to new workers, transferred workers, existing workers, and contractors to ensure they have an understanding of the company's policies, its processes, hazards, and applicable operating procedures and that they are properly equipped to perform services at the company. Training or communication is provided to all, including visitors, concerning emergency preparedness plans.

Success in improving occupational health and safety is widely attributed to communication with all stakeholders, as well as knowledge sharing, feedback, and accurate reporting.

RESOURCES

Focus: Health & Safety – Prevention of Injury and III Health

1 What are your important resources within your organization? Are they adequate? What percentage of your employees will be retiring in next three to five years? What plans do you have in place for their replacement? What plans do you have in place to capture the knowledge of supervisors/managers who are leaving?

2 Is there worker involvement in the development and review of OH&S policies, practices, and objectives?

3 Were workers involved in the hazard identification and risk assessments, as well as the determination of controls? Are workers involved in incident investigation?

4 Are board members and top management generally aware of the authority and responsibility of the board? Are the board's decisions implemented satisfactorily and communicated throughout the organization?

5 How do you or other managers in your organization communicate your core values or guiding principles?

6 What type of communication is done with contractors and visitors about:

a. Hazards within the organization

b. Rules tied to environment, health, and safety

c. Emergency preparedness

7 Are you asking your management team to do important tasks that they are not capable of doing correctly? Do you need to invest in training?

8 How do you demonstrate that your workers are competent to do their jobs? What records are kept to verify this?

9 Are role descriptions and authorities clear and known in the organization? Are changes to personnel kept up in documentation?

10 Is there clear and effective communication with management and workers and in general do stakeholders know what is going on?

11 Does training take into account risk, responsibility, ability, language skills, and literacy?

 
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