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Loan disbursement handbook - Asian Development Bank

Year 2012

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FOREWORD1. THE HANDBOOKScope and ApplicabilityInquiriesController 2. THE ASIAN DEVELOPMENT BANKInquiries3. DISBURSEMENT POLICIESBasic PrinciplesDefinitionsLoan or Grant RegulationsLoan DocumentsLoan Milestone Event DatesRetroactive FinancingReallocating Loan ProceedsLoan CancellationSuspending WithdrawalsAccelerating Maturity4. DISBURSEMENT GUIDELINES AND PRACTICESGeneral GuidelineLoan AccountDiscussion of Disbursement Procedures during Project PreparationDisbursement LetterActions to be Taken by the BorrowerBasic Requirements for DisbursementEligible and Ineligible ExpendituresDisbursement Percentage and Financing PercentageDisallowances and NonpaymentsCapitalization of Interest, Commitment Charges, and Other Fees and ChargesChanges during Project ImplementationLoan Account ClosingAudited Project Financial StatementsFollow-Up Action for Audit Findings of a Serious NatureDelay in Submission of Audited Project Financial StatementsRetention Period of Supporting DocumentsDisbursement under Suspension of Loan5. INSTRUCTIONS FOR DISBURSEMENTAuthorized SignatoryAllocating Loan ProceedsWithdrawal ApplicationCurrency of PaymentPayment InstructionsADB's Contract Reference Number: Procurement Contract Summary Sheet NumberSample Forms of Withdrawal Applications6. DISBURSEMENT PROCEDURESFour Major TypesSimplified Documentation under the Reimbursement ProcedureDisbursement Procedures and Suggested Types of PaymentModes of Loan Disbursement7. DIRECT PAYMENT PROCEDUREDescriptionBasic Requirements8. COMMITMENT PROCEDUREDescriptionBasic RequirementsSupporting DocumentsIssuing the Commitment LetterAccepting the Commitment LetterPayment to Commercial BanksAmendments Requiring ADB's Prior ApprovalAmendments to the Letter of CreditLimitation of ADB's CommitmentDiscrepanciesLinking the Letter of Credit to the Commitment Letter9. REIMBURSEMENT PROCEDUREDescriptionBasic RequirementsSupporting DocumentsSimplified DocumentationNarrative ProceduresStatement of Expenditures ProcedureConditions for Approval to Use the Statement of Expenditures ProcedureApproval of the Statement of Expenditures ProcedureStatement of Expenditures CeilingIneligible PaymentsAudit ArrangementsReview by ADB StaffSuspending Use of the Statement of Expenditures ProcedureForce Account Works ProcedureConditions for Approval to Use the Force Account Works ProcedureDetails on the Certificates for Force Account WorksMutually Exclusive Use of Simplified Documentation10. IMPREST FUND PROCEDUREDescriptionObjectivesConditions for Approval to Use the Imprest Fund ProcedureApproval of ProcedureBasic RequirementsEstablishing the Imprest AccountLocation of the Imprest AccountCurrency of the Imprest AccountUsing the Imprest AccountCeiling of AdvancesRequest for AdvancesLiquidation and ReplenishmentFinal Liquidation of Advances to the Imprest AccountRefund of AdvanceUse of Sub-Account(s) under the Imprest AccountAudit ArrangementsReview by ADB StaffSuspending ReplenishmentNarrative ProceduresSupporting Documents11. FINANCIAL INTERMEDIATION LOANS AND POLICY-BASED LOANSFINANCIAL INTERMEDIATION LOANSDescriptionFree LimitDisbursement ProceduresPOLICY-BASED LOANSPurpose of the Policy-based LoanFiduciary SafeguardLoan Proceeds and Disbursement ProceduresAudit Arrangement12. COFINANCING OPERATIONSDescriptionDisbursement ProceduresTypes of Cofinancing Disbursement13. PRIVATE SECTOR (NONSOVEREIGN) OPERATIONSDescriptionDisbursement ProceduresTrade Finance Program Disbursement Procedures for Revolving Credit FacilitiesTrade Finance Program Disbursement Procedures for Revolving Partial Credit Guarantees14. LOAN AND GRANT FINANCIAL INFORMATION SERVICES
 
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